Friday, November 6th from 4:00 p.m.- 8:00 p.m. &

Saturday, November 7th from 9:00 a.m. - 4:00 p.m.

Hyer Elementary

3920 Caruth Boulevard, Dallas 

All Vendors must set up 9 a.m. - 1 p.m. Friday

Thank you for your interest in the Happy Holidays Bazaar.  Our annual show has long been a Park Cities favorite, gaining popularity and success throughout Highland Park, University Park, and surrounding areas, making it one of the most anticipated premier shopping events of the season!  In 2014 we welcomed over 1,300 shoppers through the gates, and had record breaking attendance on Friday night with the 1st ever Bazaar Kickoff Party catered to families of the Park Cities.  We look forward to the Bazaar's continued success in 2015!

All Vendor questions should be directed to the 2015 Vendor Co-Chairs, Rebecca Leonard and Bridget Mahmud at

vendors@hyerpreschoolassociation.org

Hyer Preschool Association - Vendors

C/O Rebecca Leonard

4333 Bryn Mawr

Dallas, TX 75225

Application Process:

1. Application: A complete vendor application MUST include a complete description and photos/samples of merchandise, and full payment to HPA (Hyer Preschool Association). Vendor Applications will not be considered until the application is complete.  Please note applications for multilevel marketing platform representatives will not be considered.
   
2. Application Deadline: Priority consideration will be given to applications received by June 15, 2015.  Last year’s vendors will still be given priority so long as their application and payment is received by the deadline.  Applications received after the deadline will be considered provided space is available; however, vendor requests will be accommodated based on date of receipt, with applications submitted by the deadline having priority.
   
3. Booth Requests: Booth assignments are based on vendor requests and merchandise type. Booth placement priority is based on the date your complete application is received. If you prefer a specific booth location, please submit your application as soon as possible. Please keep in mind there are very few corner booths available. (A corner booth is defined as a booth with two open sides.)
4. Photos and/or Samples: The HPA Happy Hollydays Bazaar follows a vendor selection process that ensures quality and variety of merchandise. Vendors must provide a detailed description along with photos or samples of their merchandise for consideration. 
5. Vendor Selection: Vendors will be notified of their acceptance via email no later than August 31, 2015. For vendors not selected, entry fee and samples will be returned by mail no later than September 10. Selected vendors may pick up samples at check-in on Friday, November 6.
6. Cancellations: Space sold to selected vendors may not be transferred to another vendor. If a vendor must cancel, fees minus a $100 Pre-Registration Fee will be refunded if vendor chair is notified by September 30, 2015 AND if the space can be filled. No refunds will be issued after September 30, 2015.
   

Event Site:

1. Set-up: All vendors must check in between 9:00 a.m. – 11:00 a.m. on FRIDAY, NOVEMBER 6 with the Vendor Chair or be subject to losing their assigned booth space or booth space entirely with no refund (unless prior arrangements have been made with the vendor chair).  Vendors must set up all merchandise on FRIDAY, NOVEMBER 6 FROM 9:00 A.M. – 1:00 P.M. Vendors are not permitted to access school property prior to 9:00 a.m. Vendors must complete set-up and vacate the school grounds by 1:00 p.m. for school dismissal. NO EXCEPTIONS! Vendors may return at 3:45 p.m.
   
2. Booth Area: Booth perimeters are taped off; no other dividers will be provided. We ask that vendors confine their merchandise within their designated areas.
   
3. Electricity. Electricity is available for an additional fee, as noted in the Vendor Application. Only 125V provided.  Electricity will be shut off Friday night at 9 p.m. in the tents.
   
4. Sales Transactions: HPA does not take a percentage of vendor sales at the Happy Hollydays Bazaar. There is no central cashier. Vendors are responsible for handling all aspects of their sales transactions (cash, check, credit cards) in their booths.
   
5. Security: Security guards will be on the premises beginning at Bazaar closing Friday evening and continuing through 7:45 a.m. Saturday when Bazaar volunteers arrive.
   
6. Volunteer Assistance: HPA volunteers will provide assistance during set up and throughout the Bazaar should you need help.
   
7. Bazaar Access: Two nametags and booth signage will be provided for each vendor booth. Two complimentary electronic tickets will be issued via email to the vendor prior to the bazaar.  Each ticket will be numbered and is the vendor’s responsibility to distribute the 2 tickets as they see fit.  The Bazaar team will not be responsible for issuing any tickets at the time of the bazaar to vendor guests.   Guests that do not have their printed ticket will need to purchase a ticket at the admissions desk.  No duplicate ticket numbers will be accepted at the gate. 
8. UNDER NO CIRCUMSTANCES ARE ALCOHOLIC BEVERAGES OR TOBACCO PRODUCTS ALLOWED AT ANY TIME ON SCHOOL GROUNDS. Failure to comply will result in ejection from the Happy Hollydays Bazaar and your fees will not be refunded.
9. Food Vendors: Vendors selling a food product of any kind are responsible for knowing and abiding by the policies set forth by the Dallas County Health Department.
   
10. Breakdown: Vendors are required to stay for the full duration of the Bazaar.  All vendors must be completely moved out by 6pm Saturday evening.  Vendors should leave their booth as it was on Friday before set-up.  Please make sure your booth is clear of any debris or trash prior to leaving the area (trash bins are conveniently located for disposal). 
    

Vendor Publicity Opportunities:

1. Gift Bags: Each Happy Hollydays Bazaar customer will receive a gift bag containing flyers and coupons. Vendors may include stuffers in the gift bags for an additional fee, as noted in the Vendor Application.  Stuffers not received by HPA by October 10, 2015 will not be distributed.
   
2. Silent Auction Donation: The Happy Hollydays Bazaar Silent Auction runs during the event Friday evening and Saturday. All vendors are encouraged to donate an item or basket of merchandise to benefit the HPA and to increase their visibility. Vendors may indicate their interest on the Vendor Application. ($75 minimum retail value.)
   
3. Website Advertising: All participating vendors will be listed on the HPA website.  In addition vendors may have links to their websites posted on the HPA website from August 2015 to May 2016. This excellent advertising opportunity is available for an additional fee, as noted in the Vendor Application.
   
4. Announcements: Vendors may purchase announcements (2 per day), as noted in the Vendor Application to be broadcast over the PA system throughout the bazaar event.  Please include your bazaar message and send no later than October 10, 2015 to the HPA Vendor Chair.